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COVID-19 Response

While it’s still summer, Hale’s highest priority continues to be the health and safety of our community. This commitment is what drove us to suspend our flagship programs and redesign this season’s activities. At this time, we’re especially focused on prevention and preparedness.

PREVENTION

Site-specific guidelines are the first line of defense against COVID-19. Across the property, these include masks, physical distancing, hand-washing, and comprehensive cleaning and sanitation plans.

General Use

  • We’re actively managing parking to control the total number of people on the property.
  • We’re encouraging visitors who enter the property on foot to sign in for their own safety and that of others.
  • We’ve posted signage to remind users that masks are required when they’re unable to physically distance.
  • We’re encouraging all visitors to respectfully step off trails to allow others to safely pass.

Beach

  • We demarcated beach spaces to physically distance groups.
  • We installed a hand-washing station at the entrance to the beach area.
  • We instituted a carry-in, carry-out trash policy.
  • We made walking paths one-way so families can avoid passing each other.
  • We’re requiring staff members to wear masks, except when lifeguarding or when working at a substantial distance from the beach area.
  • We’re limiting bathroom use to one person at a time.
  • We’re cleaning restrooms three times per day (after each block of Beach Time).

Boating and Activities

  • We instituted a reservation system to manage the flow of participants through program areas.
  • We’ve made hand-washing stations or hand sanitizer available at each site.
  • We’re requiring staff members to physically distance and wear masks, except when working at a substantial distance from program areas.
  • We’re rotating and cleaning equipment between use.

Camp Programs

  • We limited groups to 10 campers plus two staff members.
  • We do not permit groups to interact, and do not allow staff members to mingle between groups.
  • We’re requiring staff members to wear masks when they are unable to physically distance, but allow them to work without masks if they are a substantial distance from others and/or are engaging in strenuous physical activity.
  • We’re requiring a daily health screening for both campers and staff.
  • We’ve assigned groups different arrival and drop-off times to prevent groups and families from congregating.
  • We’re asking families to stay in their vehicles to await instructions before dropping off children.

PREPAREDNESS

We are also prepared to address a presumed or confirmed case of COVID-19 among our families, campers, or staff members, and will take appropriate action should that scenario arise.

Communication

We instituted the Immediate Response Information System (IRIS) that will allow us to reach participants by text message and email in the event we need to urgently alert them of a health or safety concern.

Incident Response

If an individual is presumed or confirmed to have contracted COVID-19, participants can expect us to take the following courses of action.

Activities and Programs at South Beach

  • If the individual was at the beach within the last 24 hours, we’ll suspend beach operations for at least 24 hours and potentially longer as we clean and disinfect facilities and equipment, particularly those used by the individual.
  • If the individual was at the beach prior to the last 24 hours, we’ll suspend beach operations for as long as it takes us to clean and disinfect facilities and equipment, particularly those used by the individual.
  • We’ll consult with the Local Board of Health for next steps and contract tracing.
  • The Board of Health will follow up with the individual regarding quarantine and a health care plan.
  • If the individual is a staff member, we will not permit that individual to return to work until they’ve completed Hale’s quarantine protocol. We may ask other staff members to self-quarantine.
  • We’ll reopen facilities once the Board of Health deems them safe for use and we have a new staffing plan in place.

Family Activities

  • If the individual participated in an activity within the last 24 hours, we’ll suspend that activity’s operations for at least 24 hours and potentially longer as we clean and disinfect facilities and equipment, particularly those used by the individual.
  • If the individual was at the beach prior to the last 24 hours, we’ll suspend that activity’s operations for as long as it takes us to clean and disinfect facilities and equipment, particularly those used by the individual.
  • We’ll consult with the Local Board of Health for next steps and contract tracing.
  • The Board of Health will follow up with the individual regarding quarantine and a health care plan.
  • If the individual is a staff member, we will not permit that individual to return to work until they’ve completed Hale’s quarantine protocol. We may ask other staff members to self-quarantine.
  • We’ll resume activity operations once the Board of Health deems facilities and equipment safe for use and we have a new staffing plan in place.

Camp Programs

Camp groups will not co-mingle and suspected or positive cases will be addressed per camp group (which includes that group’s campers and staff members).

In the event of a suspected case:

  • We will remove the individual from the group and move them to an isolation area, where they will be monitored by a staff member until they can safely leave the property. If a staff member must leave a group to respond to such an incident, a back-up staff member is always available.
  • The affected group will practice greater physical distancing and refrain from sharing any and all equipment.
  • We will disinfect any facilities the individual used in the previous 48 hours.  This may render certain areas “off limits” for a period of time.
  • We will consult the Board of Health for additional guidance and recommendations.
  • We’ll inform group members and their parents/guardians of the suspected case and provide updates as available.

In the event of a positive case:

  • We will consult the Board of Health for next steps and contact tracing.
  • We’ll also communicate with the Board of Health in whatever town the individual resides to determine when they may safely return for future activities or programs.
  • If the individual was at camp within the last 24 hours, we’ll suspend the program for at least one day (and potentially longer) as we clean and disinfect facilities and equipment, particularly those used by the individual.
  • If the individual was at camp prior to the last 24 hours, we will suspend or relocate operations for as long as it takes to clean and disinfect facilities and equipment, particularly those used by the individual.
  • In consultation with the Board of Health, we may cancel the program based on whatever information is available regarding the scope and duration of exposure, individual health circumstances, etc.
  • If the individual is a staff member, we will not permit that individual to return to work until they’ve completed Hale’s quarantine protocol.  We may ask other staff members to self-quarantine.
  • We will resume operations once the Board of Health deems facilities and equipment safe for use and we have a new staffing plan in place

Credits and Refunds

Should we cancel activities or programs in response to a presumed or confirmed case of COVID-19, we’ll credit each affected household’s account with the value of the canceled program(s). That credit may be used at a later date. If credit is not used by September 7, we’ll give participants the option to a) maintain the credit, b) request a refund, or c) donate some or all of their balance.